Important Workshop Information & Policies

Capacity & Support: We maintain a 1:6 KoKo staff member to kid ratio during after school workshops. KoKo workshops have practices, processes and structures in place to support all kids. We are an inclusive environment and welcome kids of all abilities, backgrounds and gender identities. During the registration process, we ask parents to tell us about any special needs or support that their kid may need from us so that we can be prepared.  If you’re not sure if KoKo workshops are the right fit for your kid, please reach out to our Education Director at info@kokonyc.org to further discuss!

Outdoor/Extreme Weather Considerations/Health & Safety: KoKo workshops take place 100% outdoors. We build and play outside in all weather, except for thunderstorms or lightning. We closely monitor weather conditions and will shelter at the Lot or at a local facility until storms pass.  

In addition, we take proactive steps to ensure the health & safety of kids and KoKo staff when there are extreme weather conditions such as poor air quality or excessive heat. We receive emergency weather alerts and we follow guidance from AirNow.gov and the New York State Department of  Environmental Conservation.  We review the health information that parents share about their kids via the Sawyer registration process and take note of kids with health conditions that are triggered or exacerbated by extreme weather conditions.  We adjust our program schedules and activities, including delaying workshop start time or ending workshops early, as needed to maintain a safe environment.  

While we hope we won’t have to cancel any after school workshops, we will follow directives from government agencies and we reserve the right to cancel workshops when modifications are not possible or sufficient.  See below for our Cancellation Policies.

Many of the KoKo staff are American Red Cross certified in CPR and First Aid. KoKo staff are not trained to administer medication, including Epi-Pens.  All kids who bring medication to KoKo workshops must be able to self-administer. In case of a serious emergency, including allergic reactions, we contact 911.

Clothing: KoKo kids are outdoors all day and get very messy! Kids should wear clothes that can get dirty and are appropriate for the weather conditions.  All kids must wear sturdy, closed-toe shoes on the KoKo Lot. Please no Tevas, Crocs or Natives!

Bathrooms: There are professionally maintained port-a-potties onsite at the KoKo Lot for kids to use.  All kids who participate in KoKo workshops must be able to (and comfortable with) using the port-a-potties independently.

Food Information: Kids must bring their own food and a filled water bottle every day.  Our workshops are NUT FREE so that we can maintain a safer environment for kids with nut allergies. We provide water at the KoKo Lot so that kids can refill their water bottles as often as needed.

Tuition: KoKo NYC is a non-profit organization–your tuition helps make it possible for us to expand access to KoKo workshops! Read more about our access & equity efforts here (link to A&E value page). We offer a 10% sibling discount.  

Workshop Cancellation Policy: The workshop fee is nonrefundable.

We do our best to operate our workshops in all conditions, rain or shine! However, if we deem the weather conditions to be hazardous or unsafe for kids and KoKo staff, and we are unable to provide an alternate solution, we will notify you as soon as possible and cancel.  Because we are committing to paying our staff, we cannot offer a refund in whole or in part.